Secure visitor check-ins are a must for businesses, government agencies, military bases and other organizations. Thanks to the latest innovations in digital identity solutions, guests can be welcomed safely and securely with reduced wait times.
Introducing digital ID-based Smart Access Visitor Management. Visitors can use their mobile phones, government-issued ID or other existing digital identity credentials for quick registration and facility entry with privacy and security, as well as enhanced user experience.
Smart Access is a cost-effective, scalable solution that automates registration, provides easy access to visitor data and generates reports and analytics.
Real-time updates on visitor location and status.
Privacy and Security through user empowerment.
Reduces staff workload.
Scalability and cost-effectiveness
A leading-edge digital ID solution, Smart Access enhances security, streamlines management, and improves the overall visitor experience.
“Smart Access provides a secure, self-service kiosk for a visitor to verify their identity and get an entry badge,” says Kathleen Kiernan, President of NEC National Security Systems. “Both the visitor and host enjoy the efficiency and reduced wait time. Using a preregistration email or text allows our clients to reinforce their policies before the appointment – saving time with required visitor forms and processes.”
To learn more about Smart Access and NEC National Security Systems’ advanced security solutions, please visit necnss.com.
NEC National Security Systems is a proud sponsor of Identity Week, Oct. 3-4, 2023, in Washington, DC. Register now and hear our opening keynote presentation, “Delivering The Future Today,” along with engaging roundtable and panel discussions.
In a world where providing convenient experiences for customers matters the most, kiosks have become commonplace in restaurants, retail stores, airports, healthcare, and now, at hotels. The hospitality industry has always been about luxury, pleasure, and excellent customer service, so it is to no surprise that many hoteliers have installed self-service check-in kiosks to offer guests additional flexibility and convenience during their hotel stay. Guests want to be delighted by personalized experiences, and when that happens, they are likely to come back for more stays.
Self-service check-in and check-out kiosks are automated software or digital touch kiosks that guests use to complete tasks themselves instead of relying on hotel front desk staff. Hotel kiosks are designed to be a turn-key solution that help provide a modern extension or alternative to the traditional front desk service experience.
Better Use of Hotel Resources
To offer the best service possible to guests, hoteliers should make optimal use of their resources. When integrated with a property’s PMS (Property Management System), a self-service kiosk can transform the standard and traditional service that can be offered to your guests.
Automating the check-in and out process gives your staff freedom to have more meaningful and personal conversations with guests. This could include providing advice to a guest as they head out, tending to an urgent issue, or simply taking the time to engage and chat with your guests through friendly conversation. These small interactions allow your hotel employees to offer a differentiated experience from your competitors and build meaningful rapport with guests.
Faster Check-in and Out Experiences
Guests want convenient experiences from the time they first enter your hotel, to the time they leave. The first impression starts in the hotel lobby, and long wait times to check-in and out can have detrimental effects on a guest’s opinion of your hotel. Being on-time while traveling is important- and a long wait time can affect the guest’s agenda and timeline for the rest of the day.
During a traditional check-in process, guests must stand in line to speak with a receptionist, often this includes filling out paperwork and reiterating information already supplied during the booking. With a self-service kiosk, guests can skip the check-in line by simply looking up their name, email, booking number or by scanning their government issued ID. This drastically improves front-desk lobby wait times and queues.
More Personalized Guest Experiences
Self-Service kiosks can gather useful data about guest and their stay history such as previous purchases, room preferences, and other special requests. If the kiosk is properly integrated with that hotel’s PMS (property management system), this offers you an opportunity to access this data quickly and deliver a more personalized experience.
Opportunities to Generate More Revenue
Self-service solutions can increase up-sell opportunities. With a robust and “Smart” self-service kiosk, guests can upgrade their room, redeem special offers, and purchase additional services such as continental breakfast or room service, all in an effortless way. Many people do not respond well to being sold things face-to-face, so adding additional services with a click of a button, appeals to this audience and can contribute to additional revenue for your hotel that does not require extra labor expenses.
Minimizes Human Error
Unfortunately, errors with hotel bookings can be a common occurrence. Regrettably, the names of guests are often misspelled, or the wrong room type is selected by accident. No matter how trained a staff member is, humans make mistakes, especially when they are busy juggling multiple tasks at once.
By cutting out the middleman when it comes time for a guest to register their stay and automating the check-in process, you can avoid common errors and improve the way you engage with customers. Self-service kiosks record customer data accurately because the guests themselves input the information while registering, then checking in. Therefore, opportunities for mistakes are greatly minimized.
More Freedom and Convenience for Guests – A Better Experience
Hotel customers appreciate different options to cater to their personal needs. Some people prefer to deal directly with hotel staff, and others prefer to handle check-in and out on their own. Regardless of their preference, offering a self-service kiosk enhances the guest’s freedom and offers them a level of control that will surely give off a good impression and improve satisfaction. Self-service kiosks empower your guests by providing them with a range of flexible options they can access at their fingertips.
With the current state of the world, safety and sanitation is of paramount importance for travelers and employees in your hotel. This is another reason why contactless service are growing in value. By reducing the time it takes for guests to check-in and out, and keeping interactions to a minimum, you can reduce foot traffic, eliminate heavily populated front lobbies, and promote an environment where social distancing is possible.
A recent study showed that 72% of 33–44-year old’s were most likely to use a self-service kiosk. When weighing the potential benefits, 61% cited faster service, 59% shorter lines, 58% privacy, 50% greater control, and 38% no interaction with personnel.
It’s evident that self-service kiosks provide a broad range of advantages to hotels, employees, and guests. A frictionless check-in and out experience means more convenience, more control and elimination of frustrating lines.
NEC’s Smart Check-In Kiosk
NEC’s Smart Check-In for Hospitality solution provides an easy-to-use, automated, self-service interface that walks a guest through pre-registration and check-in/check-out process. This self-service application enables a guest to walk up to a kiosk, verify their identity through facial recognition or customized QR code and Government issued ID authentication, pull up their reservation information, add on additional hotel services, add a payment option, receive their room assignment, and print out their room key.
When a guest is ready to check out, this same self-service software enables them to simply enter their room number and check in date, review their bill, and request either a printed receipt or have it conveniently emailed to them.
NEC’s Smart Check-In interface is fully customizable with your property’s logo and images along with multiple language selections. The software seamlessly integrates with Property Management Systems (PMS) to immediately alert staff when a room has been assigned and when the guest has officially checked out.
With the utilization of NEC’s UNIVERGE Integration Platform (UIP), the Smart Check-Infor Hospitality solution can seamlessly interconnect with your back-office systems to function as one complete end-to-end solution. UIP can connect any application/data source and enables comprehensive Application Programming Interface (API) management.
Whether checking in for business or pleasure, you want to make the guest’s experience pleasant and frictionless, from the time they walk in the door until the time they walk out. With NEC’s Smart Check-In software solution, you can streamline the check-in and out process, improving guest satisfaction and brand loyalty.
In today’s security and highly health-conscious environment, businesses must offer a safe and comfortable experience for employees returning to work and visitors who will soon be entering on-site offices. In some areas, organizations are legally required to implement workplace policies to limit transmission of viruses to maintain healthy business operations and work environments.
While many businesses remain remote, those who decide to reopen do so with the health and safety of their staff and customers as their highest priority. Enabling contactless processes in your lobby can go a long way toward reducing the spread of infectious diseases and making your visitors and employees feel more comfortable as they enter your office building and check in.
NEC’s Robust Visitor and Employee Management System
NEC Front Desk Assistant (FDA) employee and visitor management system is an easy to use solution that manages the flow of on-site visitors and employees, from check-in to check-out, helping to create a safe and health-conscious environment for employees and visitors in your building.
Read on to learn how FDA is taking on a new role in safety and productivity at the workplace.
Thermal Scanning for Elevated Body Temperature
Many businesses are screening the temperature of employees and visitors to help detect and identify those that have fevers and may be sick – a high-contact and labor-intensive task. With Front Desk Assistant’s thermal tablet, this can now be automated, private and touch free.
FDA’s optional thermal tablets include a built-in thermal imaging camera to identify individuals with elevated temperatures. When the Front Desk Assistant application is loaded onto a thermal tablet, the application integrates with the tablet’s thermal imaging capabilities resulting in touch-free screening and temperature monitoring.
Allowing visitors to pre-register their visit helps prevent congestion of people in lobby areas, reduces unnecessary human interaction, and speeds up the overall check-in/out process for visitors and employees.
FDA offers pre-registration QR access codes for visitors, employees and other individuals who plan to enter your building. Visitor codes are valid for a single visit while employee and others can be set to never expire for touch-free single or repeat visits. Bulk invite preregistration can be sent to up to 500 people for large meetings and events.
Those employees or visitors who have preregistered simply display their code or face to the tablet’s camera upon arriving at your building. Once the person is checked in, a notification is automatically sent to the person that they have come to meet with. Facial recognition and QR codes eliminate manual processes during check-in and out for a truly contactless check-in method.
Keeping track of how many individuals are in your facility is just as important as knowing who is in your facility. The Front Desk Assistant (FDA) allows you to input a maximum occupancy rate and keeps count of check-in activity. When the occupancy rate reaches the maximum number, alerts are immediately sent via Email and/or SMS. Additionally, at maximum occupancy no additional check-ins are permissible.
Creating a more health-conscious environment in your organization includes defining the number of allowed individuals into the facility, capturing individuals’ temperatures, presenting company compliance agreements, tracking and monitoring access to a facility and keeping records of visitor’s and employees time spent on the premises. However, tracking all of these processes manually can be very time consuming and negatively affect your receptionist’s productivity.
NEC’s Front Desk Assistant records all visitor and employee entries and can easily be downloaded in a detailed report in Excel. This information is easily retrievable for occupancy compliance confirmation, employee management, and verification of visitor status. Easy to read dashboards delivers information instantly and accurately, helping to improve workplace productivity and safety.
Front Desk Assistant is the ideal solution for organizations with employees returning to the workplace that are committed to preventing the spread of COVID-19 and protecting the health and welfare of employees and visitors. With NEC’s Front Desk Assistant, you can offer peace of mind for your employees and visitors at your workplace.
If you would like more information about NEC’s Front Desk Assistant and how it can help your organization, reach out to your NEC representative today or visit NEC’s Front Desk Assistant website.
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