UC M&A Activity Further Validates NEC’s Smart Enterprise Strategy

Seems like every time I read about what’s happening in the marketplace, I learn that there’s another merger or buy-out happening in the enterprise communications space. Mitel announced recently it is acquiring rival ShoreTel, reportedly to accelerate its “move-to-the-cloud” strategy. This acquisition, along with other recent moves by Avaya and Toshiba, only reinforces my belief in NEC’s strategy for the Smart Enterprise.

NEC’s long history and innovation heritage means we are much more than just a voice and UC company – we are a true enterprise technology pioneer with roots dating back more than 50 years in the United States and over 118 years in Japan.

In developing our wide range of technologies and services, we strive to build solutions that will address specific business needs and challenges by driving safety, security and operational efficiency. These solutions, when integrated and combined in various scenarios, form our portfolio for the Smart Enterprise – our definitive technology strategy for NEC’s vision of the future.

Want advice on how to enrich your customer experience?But let’s get back to the cloud, and more specifically, Unified Communications as a Service (UCaaS). NEC has developed a wide range of unified communications (UC) solutions that can be deployed in the cloud, on-premises or in a hybrid scenario.   For starters, NEC has a strong UCaaS offering called UNIVERGE BLUE Business Cloud Services. UNIVERGE BLUE allows a business to host all or just some of its UC in the cloud.  We also offer the UNIVERGE SV9100 BLUE solution, which is a full phone and UC system deployed on premises with no large up-front investment.   The cloud allows us to offer SV9100 BLUE as an operating expense with a single bill for hardware and service.  All of this is offered today through our extensive channel partner network.

Our portfolio also includes Infrastructure as a Service (IaaS), software defined networking (SDN), data center technologies, Unified Communications (on-premises, cloud and hybrid), biometrics, analytics, Internet of Things (IoT) and Artificial Intelligence solutions. With a world-class network of Channel Partners and as a direct solutions integrator, we can deploy these solutions globally. Here in the U.S., we also have NEC Financial Services which delivers tailored leasing structures of extraordinary flexibility to customers nationwide.

Additionally, we are discovering new and innovative ways to utilize our biometrics solutions by integrating them with our other solutions. For instance, we have developed a virtual receptionist solution that integrates one of our biometrics applications with our Android™-based touch-screen UT880 telephone. The telephone can be placed in the lobby area and a remote worker is able to greet visitors and then screen them through our NeoFace Watch facial recognition application.

Don’t just take my word for it, the Boston Consulting Group named NEC as one of its 50 Most Innovative Companies and Frost & Sullivan recently honored NEC with their 2016 North America Frost & Sullivan Company of the Year Award for our market approach for the Smart Enterprise by stating, “NEC’s Smart Enterprise initiative is providing holistic enterprise communications transformation options that help customers adapt and flourish in the face of complex challenges.”

While the technology world is ever-changing, one thing that you can count on is NEC and our solutions for Smart Enterprise. We have demonstrated over the years our long-term commitment to our customers and to understanding their unique needs as well as their particular vertical industries. If you are ready to learn more about our solutions for Smart Enterprise and how they can help you optimize your business, please contact NEC today for a free consultation.

Smart Enterprise

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Is Your Business at Risk Running an Outdated Communications System?

(Editor’s Note: This is an update to an article originally posted June 2, 2014.)

You know your communications system is way past its prime, and economic pressures have led you to delay its upgrade or replacement.

But there comes a point in time when it no longer makes sense to put off replacing your communications assets—from both a financial perspective and a business/productivity perspective. Retaining outdated equipment can essentially increase your IT costs and prevent your users from utilizing communications tools that help your business processes.

Plus, keep in mind; the greatest risk to your business if your communications go down is your business shuts down. This can lead to huge losses for your business, including customer dissatisfaction, customer loss, damaged reputation and costs related to regaining your reputation. These all can greatly affect your business and result in huge losses.

Phone systems are one of the assets that many companies take for granted as long as they have dial-tone. They don’t think much about it and will definitely spend their budget elsewhere if they can. As a result, many of these organizations are sitting on archaic (or end-of-life) equipment that is no longer efficiently supporting their business while possibly putting it a risk.

Yet for some, the prevailing practice is to continue operating the existing system well past its useful life and beyond the end-of-support – not realizing the potential costs and the risk they are putting their business in.

We often hear the following reasons to avoid upgrading:

  • We don’t have the budget, or there is a higher priority budgetary request.
  • The lifespan on the last communications system was too short.
  • We’re afraid that if we upgrade tomorrow, something better will come out next week (a.k.a. the cycle of obsolescence).
  • We’re unclear on our unified communications plans and how our phone system should fit in with UC.
  • Newer phone systems are becoming too complex to use.
  • The buying cycle is too long, and we will have to get too many people involved who will all have different opinions.
  • We don’t know which approach to take—i.e. premises, hybrid, or cloud-based.

There’s a chance that the phones you think are supporting your business aren’t. While the value of your older technology may not have appeared to change—for example, the phones still work, and you can still make calls—the outdated system may be hurting your business.

Free White Paper:  Time to Replace that Old PBX

We know the decision to move to a new telephony system is sometimes a difficult one to make. That’s why we’ve created the following list of 3 of the benefits of a modern unified communications system over an outdated phone system.

1. System Stabilization

If you are a business owner or decision maker, you have probably thought, “We save money keeping the old system. What’s the worst that can happen?”

Every day your business uses an analog, TDM, or older VoIP phone system that has reached end-of-life, you run the risk of having your phone system fail without access to support. If that happens, revenue will likely be lost as a result. How much? Well, you could lose what equates to hours, days, or even weeks of revenue—depending on the amount of time it takes to quickly repair or worst case find and install a new system. Not to mention what was previously stated about customer dissatisfaction and loss.

And hurrying to find a new system isn’t ideal. If your system fails, it could mean you are forced to make a quick replacement decision. Companies that don’t have the time or don’t take the time to research properly before purchase usually discover they’ve spent too much money or are unhappy with their purchase after it is too late to change it. Taking the time to find the right IP Telephony solution or Unified Communications solution will improve your business processes and efficiencies without over-extending your budget.

2. Improved Operational Costs

Maintaining separate systems like directories, conferencing software, voicemail, and telephony is expensive and time consuming for IT departments to sustain. In fact, it can be so time-consuming that the IT department spends the majority of their day keeping these systems functional—time that can be better spent on more strategic IT projects.

The older the system, the higher the operational cost is when you don’t upgrade. Some of the costs businesses accrue using older systems include:

  • Proprietary hardware at each location (equipment, phones, PBX)
  • Installation
  • Licensing
  • Maintenance, repairs and upgrades
  • Additional services
    • Fax
    • Business SMS
    • HD video meetings
    • Audio conferencing

When you factor the lost IT time spent maintaining each separate communications system with the opportunity cost of not having the advanced applications and features that modern unified communications provides, you end up with a total cost that is just too high for most businesses to ignore.

3. Competitive Advantage

Have you stopped to think about whether your competitors are taking advantage of modern communications software? If they are and you’re not, then chances are they are able to work smarter, faster, and more efficiently. Working smarter gives them an edge by increasing their productivity and creating a competitive advantage.

Your competitors that are working with updated communications systems, most likely have these advanced features at their disposal:

  • Audio/video/web collaboration, white boarding and document sharing
  • Support for the mobile workforce with a consistent user experience across smartphones and tablets
  • UC clients that provide status, presence, call history, call control plus more
  • Integrated vertical applications through standard and open services

While the cost of upgrading may seem high, the advanced applications and features associated with modern communications systems will help re-gain lost competitive edge and offer companies an opportunity to better serve their customers.

Unified communications can help businesses re-gain competitive advantage in two ways:

First, a new system can help you increase your revenue by providing your business with the communications applications needed to be more productive and efficient. You could gain better advantages and increased competitive edge by choosing a modern solution with a lower total cost of ownership and features that enable collaboration across your business, improving the speed of your communications.

Secondly, UC provides communications software that makes enterprise-level communications applications available on an ad-hoc basis. This either gives you access to applications that you might not have previously been able to budget for, or, saves your organization money as you no longer have to pay the fees required to utilize multiple services. Replacing hosted web, audio or video conferencing services is a perfect example. The accrued savings can boost the return on your unified communications investment, and expand your competitive edge through re-investment into other IT projects that help your business grow.

Increased Productivity

If you fear that your new technology will become obsolescent and use that as an excuse to avoid upgrading, you shouldn’t. Look for vendors that offer software assurances and extended warranties for hardware that will provide your business with more security and less risk in the long run.

With a modern communications solution, you ensure that your system has the flexibility to handle rapid growth, giving you the ability to provide support to your increasingly mobile and distributed workforce. Your IT team will re-gain some of their time, allowing them to focus on other strategic IT initiatives. And, your employees will re-coup benefits that improve the speed of communication from access to applications that positively impact your daily business—whether it’s through more efficient collaboration with colleagues, or improving customer response times.

Options Available to Your Business

Ultimately there is a high cost, in terms of inefficiencies and operational cost, when you continue to operate an outdated or end-of-life phone system.

Some organizations struggle with selecting the best model (premises, hybrid, or cloud-based) to meet long-term communication needs. Ultimately you’ll look for the platform and vendor that has the flexibility to customize the right solution to meet your specific needs.

Smart Enterprise

Free White Paper
Time to Replace that Old PBX

To learn more about the risks associated with running an outdated communications system and the steps you should take in purchasing a new system, fill out the form to download the white paper written by Dave Michels, principal analyst at TalkPointz.

 
 
 
 
 



5 Features to Look for When Differentiating UC Solutions

Unified communications is an increasingly important investment for organizations looking to improve productivity and responsiveness while reducing their IT costs. UC and it’s convergence of voice, video, and applications, is bringing benefits to enterprises and SMBs in every industry across the globe.

But if you’re undertaking a UC upgrade, it can be hard to know how to differentiate between all the many UC solutions that exist on the market today. Unified communications technology evolves so rapidly that it’s becoming more difficult for organizations to predict which requirements they might need now and in the future. What are the implications on your IT infrastructure?  Will the technology become obsolete too quickly?

In fact these fears are consistently on the list of the many reasons that organizations tend to sweat legacy investments for too long.

The key to differentiating the right UC solution is to search for and ultimately adopt a solution that’s built with/on:

  • Sufficient Flexibility – As office applications change, desktop and IT experiences evolve, and system requirements grow an enterprise-grade UC solution should offer multiple choices to adapt. The right UC solution will be flexible—with choices for both premises and self-managed deployments, subscription models with cloud services, or a hybrid with private cloud option—and accommodating  of  new requirements as your business needs evolve over time. Solutions that extend the value of your existing IT investments and promote end-user adoption should be high on the list of anyone looking for flexible, agile communications.  Core elements of a flexible solution should include: use of open, standards based protocol interfaces, Web Service orientation, the ability to add complimentary solution components including devices (IP phones, smart phones, etc.),productivity applications (plug-ins for email clients, or web portals), and even purpose built applications to automate certain business processes.
  • All Inclusive Licensing – All-inclusive licensing gives technology and financial decision makers the ability to anticipate user costs while ensuring that their end users have full access to the UC productivity apps and tools they desire. The inclusive structure makes purchasing UC easier by eliminating complexity associated with mapping licenses for specific apps or features to individual users or groups of users.
  • Variety of UC apps and services such as mobility – Often users throughout an enterprise adopt varying work styles which best suit their roles and responsibilities.  Offering a range of UC applications allows users the ability to choose the apps that best suit their particular needs and work styles.  These may include some, or all, of the following:  desktop UC apps for windows MAC users, browser based applications for cross platform use, mobile device apps for smartphones and tablets, plug-ins for other productivity tools like email and calendar apps or document management and related groupware systems.  Ideally, all of these various UC oriented applications will have uniform features delivered with a common look and feel to simplify transition from one to another.
  • Software-based solution – software-based UC and collaboration platforms operate across premises, cloud, or hybrid environments (flexibility). With a variety of software apps, operating across multiple devices (PCs, smartphones, and tablets), software-based UC systems fit naturally into an enterprise’s IT systems environment, leveraging common operating principles and practices.  This lowers overall operating costs, and maximizes the possibility for integration into an enterprise’s business processes maximizing the return on investment.
  • Vendor Maturity – vendor maturity is incredibly important when choosing a UC solution. There are multiple types of vendors in the marketplace today. There are those whose background is in network convergence. There are others whose background is strictly telephony. But for today’s modern communications—that work consistently in co-operation with other enterprise technologies—you need a vendor whose strengths are in both telephony and IT infrastructure. You need more than a Gartner Magic Quadrant leader—you need a challenger, an innovator, a customer-focused vendor building next-generation unified communications and collaboration experiences that reduce IT complexity and delivers superior reliability, scalability and robustness.

Enterprise Connect 2015

Each year at Enterprise Connect, a mock Request for Proposal (RFP) session is held. The mock RFP is a simulation of the requests that enterprises and government agencies put out when looking for a new unified communications solution.

The session, led by independent consultant David Stein, Principal at Stein Consulting Group, assesses the most common unified communications and collaboration that SMBs and enterprises alike typically differentiate between.  Each of the vendors that participate is required to answer questions related to their solutions’ architecture, features, and Total Cost of Ownership (TCO) over a 3-5 year period.

This year’s UC RFP and Review session will, again, look at premises vs. cloud-based communications platforms. The session is a long running tradition and the ideal way to provide potential customers an objective way to learn about the top vendors in the industry. The session includes discussion of:

  • Overall findings/trends as of Q1 2015
  • The system offerings currently available from leading suppliers
  • Strengths and weaknesses of leading vendors’ offerings
  • The subjective rankings based on architecture, functionality and cost
  • Product Differentiation (what really matters?)
  • UC Procurements (should enterprises focus on platform or use cases?) and more.

There are a number of factors to consider in evaluating Unified Communications RFPs—high availability, voicemail, unified messaging, and unified communications are just some of the features of modern communications technology.

If your organization is starting the process of looking for a new UC solution to replace your existing IP/PBX, I invite you to join me during the session and listen to how each vendor ranks.

For a comprehensive look at weighting, factors and TCO evaluations from 2015, download the UC RFP whitepaper by David Stein.

How to Choose a Cloud or SaaS Vendor

2015-02-26_1113Choosing a cloud and SaaS vendor can be tricky for SMBs with small IT organizations and larger corporations looking to lower operating costs. There are many benefits to choosing cloud or SaaS over on-premises but the route to those benefits is not always risk-free.

Difficulty vetting cloud or SaaS vendors is a common problem in today’s IT world. We see many organizations that continue to sweat older assets, having used on-premises software for many years. Irwin Lazar, of Nemertes Research, has pointed out, however, that more than 90 percent of businesses are starting to employ these technologies on some scale.

Vetting cloud or SaaS vendors can be very easy if you take the right approach. Rather than simply taking trusting the vendor’s qualifications or what you’ve read/heard, you should validate each claim the vendor makes to ensure that they don’t overstate their capabilities.

Verification is the key to success when choosing a cloud or SaaS vendor. Here are our tips to help you make the comprehensive assessments needed to make the right choice.

Vetting the Business

You wouldn’t buy a car from a manufacturer you knew nothing about. The same should be said of a cloud or SaaS solution. When your business is thinking about adopting a new cloud or SaaS technology, its imperative that you vet the vendors’ businesses as well as their technology.

You need to ensure that their leadership is strong, their business model is sound, and that the firm has the financial stability to survive the stressors of the current economy. This stage is the time to ask the tough questions, and get real, specific responses in return. Keep pressing until you get a real answer, one that’s supported by policies and procedures. Questions like these can help you determine the viability of the business at large:

  • Do you have a burn rate where you are making less than you are spending? If so, how long is the runway where you can survive at this pace without new partners investing?
  • Is your leadership rounded and truly qualified? Do you have a technologist at the helm, and has he surrounded himself with the operational, financial and sales expertise to keep turning out great products and services?
  • How do you maintain accountability for your administrative staff in regard to the control and management of customer data within/and outside of your application? What security challenges might we face if we give you direct control over our sensitive or compliance-relevant data?
  • How do you address government regulations?
  • Can we adjust our services as the business evolves?
  • Where does my support come from (vendor, support partner, etc.)?
  • What will I really pay?

Vetting the Technology

Just like with the manufacturer situation stated above, you probably wouldn’t buy a car you hadn’t test driven or looked under the hood of either. In order to determine whether the products/services you’re vetting work properly, you’re going to need to get your hands dirty and test each cloud or SaaS product/service for yourself. Does the product/service have known glitches/issues? Will it fit into the environment(s) as expected? Will it work with all of your platforms and impacted software products?

Now is the time to get the engineers involved to assess the technologies behind the vendor and ensure that they are ready for your purposes. Again, specific instances and case studies will help provide proof points to the vendor’s claims. Questions like these can help determine the efficiency, security, and usability of the technology itself:

  • What role does customer input play when your company plans updates and enhancements?
  • Can I see the software/technology’s R&D roadmap? What other changes are planning for performance and usability? Is this investment actually future proof?
  • Can you describe your data center?
  • How do you define uptime and downtime?
  • How frequently do you test your disaster recovery procedures?
  • Do you have a Service Level Agreement (SLA)?
  • How different is our current infrastructure from yours?
  • Can I move existing apps/services from my private cloud to your public cloud without massive reconfiguration?
  • How do you support my workforce’s mobility requirements?
  • How are my apps and data protected from other users on the same cloud servers?

Vetting their Customer Service

Let’s hit the car analogy one more time. You wouldn’t buy any car from any manufacturer if you weren’t going to get service and support to help you maintain the car over the course of its life.

So when vetting vendors, you need to ask point-blank if they are ready to handle you as a client. The only question that need to be asked during this phase is, “Can I speak with some of your customers?” Current customers are the best resources when it comes to determining whether the vendor’s product/service is on par with what you are expecting.

Don’t settle for the few they give you either. Look at trade shows and vendor events for customers that aren’t raving fans. Looking for non-specific issues can save you a lot of headaches in the future. Be skeptical, but open-minded. Knowing the issues that could arise will help you prepare for them in the future.

Vetting cloud or SaaS vendors can take up to 200 man-hours and could require some policy changes on your part. To do it right, though, you do need to assess more than the technology—you need to look at everything; the vendor’s business, technology, security, service, and employees. While it might seem like a bit of an undertaking, spending more time up front will save you headache and frustration in the end.

SaaS and Cloud in Perspective: UCaaS

Let’s take a quick look at a unique cloud and SaaS perspective: UCaaS.

Let’s say you aren’t ready for a full cloud deployment. You still have some reservations about the public cloud, and you have on-premises assets you want to continue to use. Research is actually beginning to show that “Hybrid Cloud UC Demands Unified Platform Management”. This is one of many cases where UCaaS makes sense.

The market for UCaaS is growing pretty rapidly. Among IT pros responding to a 2014 Spiceworks survey, 11% had adopted UCaaS. However, another 12% indicated they are planning to adopt it in the next year, more than doubling the number of people using UCaaS today.

Some suggest that growing confidence in hosted solutions in general is the impetus for the projected dramatic increase in adoption. Much of that confidence is due to the service providers’ dedication to security improvements.

We are excited about the opportunities UCaaS presents to the cloud and SaaS Markets.

Fear of vetting vendors shouldn’t hold you back from learning more. Check out the Reducing UC Costs and Increasing Business Performance whitepaper to take a deeper dive into the advantages of UCaaS, market drivers, concerns, and what to look for in a provider.

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4 Crucial Steps to Implementing a UC Cultural Shift

7K0A0129The advent of unified communications (UC) technology has transformed the business landscape for companies that successfully adopt and use it.

These days, email, instant messaging, and social media combined with the myriad types of mobile devices can work together to create an incredibly versatile and productive work environment. But this environment, known as unified communications, is only successful if a business devotes the time, energy, and resources to implement both the physical UC solution as well as a UC-oriented cultural shift.

It’s estimated that roughly 80 percent of companies never “fully realize” their UC implementation.  Why?  Well, while the physical implementation  of a new technology is often planned for, it’s typically assumed that users will accept the new communications system out of the box and will automatically understand its features. More often than not, this isn’t the case.

Here is the problem stated as blatantly as possible: either plan for the culture shift or reap the consequences that unrealized ROI can bring.

Whether your business is thinking of making the UC transition or  if you’re just upgrading to a new iteration of your current communications system, there are steps to follow to make sure that everything goes both physically and culturally smoothly.

Here are our 4 Crucial Steps to Implementing a UC Cultural Shift.

1. Involve the Entire Team
The first critical step in implementing a UC initiative is obtaining the needed buy-in from everyone in the company (not just the management team). The need for buy-in warrants a process that ensures consultation of all department leaders and requires they come to the same understanding in regard to the implementation. This process makes it so all stakeholders can work and learn together—helping define what the vision for the UC implementation will be.

But developing a clear-cut picture of the UC initiative is just a small part of this step. Once upper-management has communicated the needed information to the department leaders, these key players must then take the time to energetically and continuously communicate with their subordinates. This portion of the implementation process is the time to cull departmental knowledge—on the current technology’s best practices and failings, and to get employee opinions on the tools that they think would increase productivity.

Topics discussed should include all of the opportunities that UC offers, even those that may not directly affect most people’s daily work. Case in point: a good UC solution can help businesses realize more timely interactions (that means more revenue) and can help them implement a Capex/Opex shift.

While Capex/Opex isn’t something that even I think about on a daily basis—I more than realize the need for more revenue. And if a new affordable technology is the way to achieve that, then I can more readily get on board with the technology change than I could if I didn’t know anything about the change at all.  And, when I get a look at the full picture, I begin to feel included in the actual decision-making process (which also makes me more likely to be at least interested in the new solution, if not a little excited in anticipating it).

 

2. Test for User Acceptance

While your IT department will lead the technical aspects of the implementation, departmental leaders, and other key personnel will need to be and should be included in the piloting phase. The role of the latter is to ensure that the software is usable in a practical, real-world, day-to-day scenario.

This step should include demo sessions for both senior executives, who can give “big picture” recommendations, as well as front-line employees. These employees are your best resource when testing new UC solutions because they can explain and highlight specific difficulties with certain tools—giving you the opportunity to take note and the company to tailor the solution appropriately.

Even if this project is your responsibility—i.e., you are the one who knows more about it than anyone else in the company—you must remain open-minded to any recommendations or criticism. In the end, a new UC solution will have to both accommodate the needs of everyone in the company more easily while also helping achieve new business objectives.
3. Market Internally

There are many enterprise-level software products that are remarkably robust and dependable. The failure of a UC-oriented one is rarely the fault of the technology. Instead, the more common cause is implementers failing to impress upon their team the importance of embracing the new “initiative.” Everything must be planned for, and everything must be explained.

The vendors, however, can’t do all the explaining themselves. The department leaders mentioned in Step One should “champion” the initiative, developing the messaging and communicating directly the benefits the new solution will bring to their direct reports, co-workers, and other staff.

But you can’t force change. You have to win over your converts. And that requires marketing. The language and materials that you use to market your UC initiative internally can have a dramatic effect on user acceptance and can potentially win over converts. The choice of the word “initiative” instead of “project” is not accidental. The word “initiative” denotes more powerful and compelling reasoning than the word project, and better conveys the all-encompassing nature of a UC implementation.

That vocabulary choice that we just made is actually called marketing. And when you market appropriately to the majority of your end-users, the stragglers will inevitably follow.

 

4. Mandate Training and Measure Afterward
Here’s a fact. People hate “training”. When you’re in the process of implementing any new technology, you’ll find that most of your co-workers will balk at the idea of attending when the training sessions start.

In the same vein, many businesses are also hesitant to make training mandatory. Regardless of how your employees will feel about it, training provides valuable information on how to shift to the new solution and gives you another opportunity to champion your new solution. So they need to be there. And if you have to incentivize it with something awesome to keep everyone happy, then that’s what you should do. Making UC training fun and valuable—and it is imperative that you have your vendor’s help during this period—is the key to getting ultimate buy-in.

BUT, before you count the implementation as “complete”, you need to measure the adoption rate. Analytically speaking this is your one chance to determine whether the UC implementation initiative was truly successful. It’s also an opportunity to identify the last pockets of employee resistance.  If you want to overcome any and all lingering objections to the implementation—measuring the adoption rate is the way to do it.

Keep these tips in mind as you plan your UC implementation. They will make the whole process simpler and really will raise your overall chances of success.

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