Three Principals for Effective Hybrid Communications and Collaboration

Succeed with the New Hybrid Work Model

It’s been called everything from the “biggest shift to how we work in our generation” to “the new norm in 2021,” and many are sure it is here to stay. One thing is certain ― preparing for the new era is a business imperative.

One aspect of hybrid work is certain—the need for communication and collaboration tools that support continued productivity and business operations. Over 70% of executives expect to raise spending in this area, according to the PWC study. But along with the technology, you’ll need a vision for how your business’s hybrid work model supports communications and collaboration.

What is a Hybrid Work Model?

Let’s first define and examine the component parts of a hybrid work model—one that supports any and all combinations of worker types while ensuring no lapse in communication and collaboration either internally or with customers.

Your company’s breakdown of worker types will be different from that of companies in other industries, and the mix of worker types will constantly shift. Employees with shorter tenures may be required to start as in-office workers, while experienced veterans may find Work-From-Home (WFH) makes them more productive. As employees change roles, their work location may shift, and there is no doubt that worker types will evolve along with it.

Worker types could include:

  • In-Office Workers
  • Employees who choose to work at a remote location (such as coffee shop or library)
  • Work-From-Home Employees
  • Workers who are part time in the office and part time at home
  • Workers in Transit (working on the go)

The Keys to Hybrid Success

Designing a communications and collaboration solution for your hybrid work model shouldn’t be difficult, and won’t be if you keep three principals at the forefront: Flexibility, Business at the Center of All Communications, and Crazy Simple Communications and on-line meeting tools.

Flexibility

A hybrid work model requires your solution to stretch and expand, ebb and flow as the model takes shape and changes. Hybrid work isn’t a static concept—by nature it implies that where people work will change over time, so your communications solution has to embody elasticity.

Employees should be able to quickly and seamlessly collaborate with each other regardless of their physical location. Elastic communications technology doesn’t care about “where.” Location of either employee or customer is a nonissue. And it needs to be a central feature of your hybrid work model. Elastic communications and contact center solutions also support the unpredictability of a hybrid work model—when employees decide to move to a rural location where your business doesn’t have an office, customers and employees can still reach that employee without awareness of the move. A cloud-based contact center and unified communications allows your business to engage and support customers, no matter where agents or employees may be.

Keep Business At The Center

When your hybrid work model communications technology puts your business at the center of all communications and collaboration, customers reach you the same way they always have. Your business phone number doesn’t change, nor do your employees’ business phone numbers. Employees should never have to share personal phone numbers, because their business phone travels wherever they go. And all communications should be unified in the cloud such that you or your IT leader can measure, secure, and manage them regardless of location.

Management capabilities should let you add phone lines for unexpected growth or remove them when no longer needed. You should enjoy one console to manage permissions, set up hunt groups, set up auto attendants, and more, regardless of employee and customer locations.

Crazy Simple Communications & On-Line Meeting Tools

Let’s illustrate a bit further what we mean by “crazy simple,” at least for your communications and collaboration technology. One suite of tools should deliver all that you need—a business phone system with desktop and mobile applications, the ability to conduct virtual meetings with video, webinar, contact center solutions, security, chat capability, even secure and easy file storage and productivity applications. A central, single management platform and a service record that makes deployment easy. Uptime so good, so reliable, that the system rarely goes down. One system that delivers on whatever communications and collaboration need your employees may have, wherever they are.

NEC UNIVERGE BLUE CLOUD SERVICES – Designed for Hybrid Working

Flexible, business-centric, simple communications and collaboration technology is what NEC’s UNIVERGE BLUE offers. A cloud-based unified communications and collaboration platform, UNIVERGE BLUE CONNECT enables users to be more productive and share ideas and content though a single system, regardless of location. CONNECT seamlessly integrates all your communication tools—desktop and mobile phones and computers voice; video conferencing, on-line webinars, and chat; secure file sharing, and contact center— into one easily manageable solution oriented around your hybrid work model and its employee’s needs and workstyles.

Are you ready for the world of hybrid work? Don’t waste time and money on servers, app install, and security patches. With NEC’s cloud-based business productivity suite, your business is your focus, not your IT. UNIVERGE BLUE CLOUD SERVICES can help define your hybrid work model and ensure your employees have the tools they need to work better, from wherever they might be.

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Why Unified Communications Is Essential to Remote Work and Business Continuity

As business leaders implement new policies for returning to work, they are also reevaluating plans for enterprise resilience. The COVID-19 pandemic and shutdowns caused businesses to react quickly, testing their agility and ability to recover. During this stabilization period, there will be a pivot towards flexibility and improved business continuity plans for the “next normal.”

Business Continuity While Working Remotely

No one could predict that organizations would have to quickly embrace remote work due to the potential spread of employee illness. As a case in point, a Gartner Business Continuity survey revealed that only 12% of organizations felt that their business continuity plans were prepared for the impact of COVID-19. Without these plans in place, revenue has been affected, some businesses have shuttered, and others are unable to reopen.

With the continuation of the pandemic and the uncertainty of a vaccine, 74% of CFO’s are planning to permanently shift to remote work in order to manage costs. The onus is now on IT and security leaders to consider what employees need to successfully work from a remote location so that business can continue as usual. Leaders are looking to cloud-enabled services and unified communications to minimize future business disruption and support remote collaboration.

Built on NEC’s award-winning infrastructure, UNIVERGE BLUE® offers affordable services to ensure business continuity and employee productivity and collaboration while working remotely.

Why Unified Communications is Essential for Business Continuity

Remote work and telecommuting options have steadily been increasing, with 159% growth in the past 12 years, driving an increase in UC implementation. As some organizations were considering unified communications before, there is now an added benefit of increased business continuity and disaster recovery, post-COVID-19.

Moving to a UC solution takes services such as telephony, file storage sharing, video conferencing, contact center and data backup to the cloud so they are accessible from anywhere at any time. Cloud-enabled services create an additional layer of security to real-time work processes, guaranteeing availability beyond weather events or pandemics. Systems and collaboration tools remain available to remote work locations, often at higher speeds, to enable workflow and increased productivity outside of the normal office environment.

Since the unexpected impacts of the pandemic, work and team collaboration have been changed for good. It is imperative that a disaster recovery plan account for remote work options. Organizations must include UC in their contingency plan to be agile and continue business as usual.

Remote Collaboration and Effective Communications

As more employees are expected to work from home, remote teams must find new ways to work together. Unfortunately, remote communications can be easily distorted or misinterpreted with delays and a lack of physical and social interaction. Another frustration is when remote teams choose ad-hoc services, creating more complexity, security holes and maintenance challenges for IT and security teams.

Streamlining communication complexity is the key to improving remote collaboration, enhancing security and productivity, as well as saving time, finances and resources.

It’s important that employees don’t lose the power of face-to-face meetings while remote. The good news is they don’t have to! With NEC’s UNIVERGE BLUE® MEET Video Conferencing solution, you and all of your colleagues have access to powerful virtual collaboration tools to help keep your business moving forward—even when employees aren’t in the office.

What’s more, NEC is giving MEET Video Conferencing and Collaboration to existing customers and new UNIVERGE BLUE® customers for FREE for the rest of the year!

*Some Restrictions Apply*

Responsive Remote Contact Center

One of the challenges with remote work is continuing to provide a high-quality customer experience. Implementing unified communications optimizes contact centers, offering increased control and simplified maintenance through a single platform. Instead of working through multiple tabs or applications, contact center agents are more agile, with one interface to handle customer needs efficiently, from anywhere at any time.

Contact center performance can be measured through monitoring, recording and analytic reporting. The use of unified communications for contact centers also allows for easier scalability and deployment for remote workers. With a streamlined remote contact center, organizations can hire agents in any location and ensure top-notch customer responsiveness.

Secure Disaster Recovery

No business continuity plan is complete without secure backup and recovery to manage and protect critical proprietary information and data. Working remotely can increase security and compliance challenges, as sensitive data may be stored unencrypted on remote workstations, especially if there is no singular platform for accessing company resources.

When moving to cloud-enabled services for responsive communications or collaborative work practices, IT and security teams require simplified and more secure data storage. The cost-savings of implementing a secure, cloud-enabled data backup and recovery platform also include ongoing access to the latest hardware and software without the need to maintain the infrastructure or personnel.

Why Choose NEC UNIVERGE BLUE® for Remote Work and Business Continuity?

The new remote work challenge for IT and security teams is managing multiple types of software, infrastructure and other platforms across many locations. UNIVERGE BLUE offers secure, cloud-enabled unified communications and collaboration solutions that are fully integrated, scalable, cost-effective and easier to maintain than on-premises hardware. The streamlined communications platform improves employee and customer experience with secure access from anywhere for team collaboration and a centralized hub for information.

NEC also offers a phased approach and flexible delivery model for organizations moving to unified communications. Consider UNIVERGE BLUE solutions to:

  • Improve remote employee productivity and collaboration through greater mobility and communications
  • Reduce IT costs through integration with other cloud-based applications and simplified management
  • Reduce risk with secure, compliant data backup and recovery

Contact your NEC Account Manager or visit the UNIVERGE BLUE website to learn more.

Introducing the New Generation of UNIVERGE BLUE

This week, I’m extremely excited to share that NEC has entered a global partnership with Intermedia, a leading provider of cloud-based communications solutions.

Together, we are introducing an NEC-branded suite of fully integrated, born-in-the-cloud solutions to help businesses communicate and collaborate from anywhere at any time. It’s the new generation of our UNIVERGE BLUE™ cloud communications portfolio, built on Intermedia’s innovative and proprietary technology and backed by its world-class support.

The way businesses work has changed.

The COVID-19 pandemic will forever change the way businesses think about work. It’s not enough for businesses to accommodate a few remote workers. Businesses now must be flexible and ready to adapt to teleworking at a moment’s notice.

Today, more than ever, businesses need the ability to communicate and collaborate from anywhere at any time, both internally and externally. While recent headlines may highlight a seemingly smooth transition to a remote workforce at global scale, there are still tens of millions of workers who do not have the ability to work remote. This is largely because many businesses are still using on-premises solutions and haven’t found a partner that could help them seamlessly transition to the cloud.

As the current global market share leader in on-premises business phone systems, NEC understands the obstacles that many of these businesses face. We chose Intermedia because their platform offers our customers a seamless integration between premises-based and cloud solutions.

NEC’s commitment to cloud-based communications

Business communications is in our blood. For 120 years, NEC has transformed the way the world works through Information and Communications Technologies. As mentioned before, we are the global market share leader in on-premises business communications systems. In 2015, we launched our Smart Enterprise initiative which is committed to helping businesses meet the demands of today’s digital workforce, and helping customers migrate to the cloud is cornerstone to that initiative.

Businesses have been migrating to the cloud for years now, and the pace at which they are migrating only gets faster. While we had developed and deployed our own Unified Communications as a Service (UCaaS) solution in the United States, we came to understand that supporting and expanding this home-grown offering globally at the current rate of market expansion was unrealistic. We needed to align with a born-in-the-cloud provider, like Intermedia, and focus on expansion through our long-established global channel partner network, currently more than 2,000 strong.

We selected Intermedia for many reasons. For starters, our market research, channel partner feedback and customer feedback all conclusively pointed to Intermedia as the trusted market leader in cloud communication services. Additionally, Intermedia’s cloud platform is highly scalable with frictionless deployment options and simple user administrative tools, meaning a frictionless experience for our customers’ employees and better customer experience overall. Intermedia’s platform also provides seamless migration from on-prem to cloud – perfect for NEC’s customer base.

NEC and its global network of channel partners are already going the extra mile for our customers working on the front lines of the coronavirus pandemic. This partnership with Intermedia will allow us to do even more to advance business continuity and allow more workers to work safely from home while increasing their productivity.

Introducing NEC UNIVERGE BLUE™ CONNECT, UNIVERGE BLUE™ ENGAGE

Businesses need tools that are easy to deploy and use, and provide users with an integrated experience. We built the new generation of UNIVERGE BLUE with this in mind. 

Built on Intermedia’s innovative and proprietary technology, UNIVERGE BLUE CONNECT and UNIVERGE BLUE ENGAGE are born-in-the-cloud solutions designed specifically for businesses of all sizes and the channel partners who serve them. The solutions are elegant, reliable and easy to deploy, while remaining highly scalable and extremely cost-effective.

UNIVERGE BLUE CONNECT is a cloud-based communications platform for business that combines a full-featured cloud-based phone system, team chat, video conferencing and online meeting and file sync and share, all available to users through desktop, web and mobile applications. It helps improve the communications and collaboration of businesses, while being easy for channel partners to sell, install and support.

UNIVERGE BLUE ENGAGE is a cloud-based contact center designed to fit business needs from the small, single channel to the large and sophisticated omni-channel environment. A fully featured Cloud Contact Center as a Service solution (CCaaS), it combines robust functionality, with carrier-grade reliability, and world-class deployment and support services. NEC’s UNIVERGE BLUE ENGAGE helps businesses differentiate from the competition where it matters most – the customer experience.

UNIVERGE BLUE CONNECT and ENGAGE will be brought to market through NEC’s robust Channel Partner community. For more information on UNIVERGE BLUE CONNECT and ENGAGE, visithttp://univergeblue.com or reach out to us via the form below.

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Please let us know if you have any questions or concerns. Fill out the form, and we will get back with you.